3 Reasons Nonprofit Organizations Should Use an Online Calendar System

If there’s one thing that most nonprofit organizations (NPOs) have in common, it’s that there always seems to be some kind of budget constraint. Because NPOs generally depend on volunteers and donations to keep operations running, it’s often a continual struggle to make ends meet, a problem that even veteran nonprofit groups aren’t immune to.

Fortunately, nonprofits can turn to an assortment of online tools and software that can aid them in their respective causes. One such example is a calendar system flexible enough to work with their needs. Given the limited funds and number of volunteers to deal with, nonprofit managers must know how to maximize time, a task made easier by an online scheduling system.

Below are just a few of the many reasons why online calendar systems can be a boon for nonprofit groups.

• Scheduling of Volunteers:

  Whether your NPO staff is composed of part-time or full-time volunteers, an integrated calendar system makes it easy to assign shifts, mark days off, transfer or copy assignments, and create work schedules. You may even create rolling schedules running from days to even years.

• Time Savings:

  An integrated calendar system eliminates the need to spend hours on scheduling, allowing you to focus on more pressing operations.

• Smart Project Staffing:

  One tool is all you need to quickly and efficiently staff events and activities, ensuring that there’s always a team to handle a job.

• Keep Track of Conflicts and Volunteer Availability:

  An integrated calendar system allows you to set as many reasons for time away as you need, keeping everyone informed on the volunteers unavailable for certain projects, and the days that have a shortage of hands.

• Reduced conflicts due to human error:

  As anyone who’s had to manually set a schedule before, the tiniest human errors can throw off a day’s worth of activities. A calendar system automatically notifies you of small schedule problems and resolves immediately with no disturbance.

• Volunteer Autonomy:

  A scheduling system also gives volunteers some degree of control over their schedules, allowing them to swap shifts with each other without having to involve coordinators or managers.

With an online calendar, you get a bird’s eye view of everyone’s schedule, allowing you to catch any discrepancies early on:

• Rapid Sharing of Schedules between Volunteer Staff and Management

  With a centralized calendar system, everyone on the team can keep track of what’s happening in the organization, team schedules, days off, and more.

• View, Print, and Share

  Integrated calendar systems allow you to view, share, and print assignment schedules and corresponding reports from staff members.

• Instant Communication

  Volunteers are immediately notified by email and even text when schedules are released or when changes to the schedule are made.

Or embed all 4 calendars. With 4 Commingly calendar designs to choose from, you can have different links on your website that takes your visitor to each calendar theme. Like this, you can give your targeted audience the freedom to choose what calendar theme they desire to view your events on.

By using a online calendar, you’re better equipped to distribute tasks and volunteer assignments evenly, helping maximize time, and more importantly, stick to your budget. In a world where the need for volunteer, nonprofit organizations is at an all time high, NPO managers need the right tools to manage their time and funds efficiently. Make things easier with an online scheduler so you can focus on working on your cause.