Double bookings, missed deadlines, and constant rescheduling—sound familiar? These are the common pitfalls of event planning without using the right calendar software for business. Because when you’re dealing with a tight schedule, keeping track of meetings, deadlines, and events becomes a NIGHTMARE. The stress of handling all these things can quickly spiral out of control. But with the best event calendar software for business, the tables can be turned.
So, if you’re still figuring out which one to choose from the many options available (since they all promise to offer everything), we’re here to help.
Here’s What to Look For:
1. “Choose What Works Best for You, Not Just What’s Popular”
People easily get caught up with what’s trending or what everyone else is using. You’ll fall into this situation while choosing calendar software for business, too. But remember: just because a tool is popular doesn’t mean it’s the right one for you. You need to choose software that works with ‘how you work,’ not against it.
Start by considering what you actually need:
- Are you juggling multiple events at once?
- Do you need detailed reminders or notifications to stay on track?
- Is integration with other tools like project management software or email a must for your workflow?
The best calendar software for business should be flexible enough to adapt to your routine, not force you to adapt to it. It could be simple navigation, the ability to manage recurring events, or customization options that match your business needs. The right calendar tool should make things smoother for you. So, instead of just hopping on the bandwagon of whatever’s popular, take the time to figure out what actually helps you stay organized.
2. “Know What You Need the Calendar to Do”
Not all calendars are created equal, and each one has its strengths depending on what you’re trying to achieve. Take a step back and think:
- Are you coordinating a team?
- Managing public events?
- Handling internal deadlines?
Know the specific tasks you need your calendar to manage. It will help you make smarter decisions.
For example:
- If you need a event management tool that allows for team scheduling and seamless collaboration, look for software that offers shared calendars, color-coded event labels, and task assignment features.
- If you have to manage public events or appointments, you might need software that allows easy booking, RSVP tracking, and integration with websites or social media. The key is to figure out what functions will directly support your workflow and avoid features that you don’t need, which can just add unnecessary clutter.
3. “Make a List of Must Have Features”
It’s the feature that you need to look closely at when selecting the best calendar software for business. So, focus on the features that will actually make your life easier. Here are some core features you should prioritize:
- Security: Your calendar stores important information, so it’s crucial to keep your data safe with solid security features.
- Event sharing: Easily share events with your team or clients, helping everyone stay in sync with minimal effort.
- Recurring events: Set your events to repeat automatically so you don’t have to keep entering them.
- Custom reminders: Set reminders how you like—whether it’s an hour before or a day before—so you’re always on time.
If you focus on these features during your search, you’ll make sure that your calendar software works for you.
4. “Checkout Real User Reviews”
Real user reviews are an invaluable resource. After all, no one can tell you how well a calendar truly works like the people who use it every day. Don’t rely on the shiny marketing claims. Instead, look for what actual users are saying. They’ll give you a better idea of what to expect.
For example, if a calendar is touted as “easy to use,” but reviews mention that it’s difficult to navigate or that the interface is confusing, that’s a RED FALG! Real users don’t bother to share if a tool is as user-friendly as advertised or if it takes more time than expected to learn.
Here are a few things you can look out for in reviews:
- Ease of use: Is the calendar intuitive, or does it require a steep learning curve?
- Flexibility: Does it adapt well to your business needs? Can it handle multiple event types (meetings, appointments, reminders)?
- Customer support: How responsive is the support team? Do they offer quick, helpful solutions when things go wrong?
A might come across reviews that mention, “I love how quickly I can set up meetings, but the mobile version needs some work,” or “The support team was super helpful when I had a syncing issue last week.” These little details can give you a clearer picture of what you’re actually getting.
5. Look For a Calendar That Sync With Other Apps Easily
The calendar software you’re looking for shouldn’t be stuck on its own. It should work well with the other tools you use for work.
Imagine this: you get an email about a meeting. You should be able to easily put it on your calendar right from the email, and the meeting link should already be there. You should also be able to see your work deadlines and your personal appointments in one place.
The best calendar software can connect easily with your email, project planning tools, video call apps, and other important tools. Perks? This saves you time because you don’t have to type the same information in different places, and it helps prevent mistakes. Also, you’re less likely to miss deadlines, and your work will get done better overall.
6. “Picture Your Day-to-Day with the Calendar”
Among all the factors to consider, take a moment to picture how they would actually fit into your daily routine.
Imagine opening it first thing in the morning—what would you want to see? Maybe a clear breakdown of your meetings, tasks, and deadlines for the day? Give a thought about how it would handle those last-minute changes, like rescheduling a meeting or adding an event on the fly.
Also, consider who will be using it alongside you. Will your team need to update it regularly? If so, does it make collaboration simple and quick? For example, can team members add or edit events without confusion, and does it keep everyone in sync without the constant back-and-forth?
Another important thing to think about is accessibility. Will you need to check it while on the move? If yes, make sure it works just as well on your phone as it does on your laptop. And don’t forget about data security—especially if you’re sharing sensitive details like project timelines or client information.
By imagining how the calendar will work for you, you can pick one that’s easy and practical.
Takeaway
The right calendar software for your business isn’t the one the internet or trends tell you it is. It’s the one that feels right for you based on your specific needs. Now you know what to look for to find the best one.
At Commingly, we offer you exactly what you need. If you’re ready, give our calendar software a try!